SchoolSystem

Give each school a branded public home with domain mapping, three template settings, six named or custom palettes, a logo, imagery and desktop/phone previews before saving. Administrators manage headline and welcome copy, contact details, section order, SEO and pages for the school story, head message, academic stages, campus, facilities, admissions, fees, student life, news and events. Drafts, private content preview, publication, archive and retained history stay separate. Policy examples cover privacy, terms, cookies, safeguarding, admissions, fees/refunds, complaints, accessibility and acceptable use; they need adaptation for a real school. Gallery publication checks permission and expiry, with immediate withdrawal. Essential-only cookie preferences are included.

Public enquiries and applications enter the same admissions workspace used by staff, with a source field for campaign enquiries, document checklists, staff-arranged appointments, age and capacity checks, waitlisting, expiring offers and branded offer PDFs. A configured application processing fee creates its own invoice and private, expiring payment link without enrolling the child or granting portal access. Actual verified receipts satisfy the fee requirement; processing revenue is recognised separately, and reviewed refunds handle genuine overpayments rather than cancellation of the original charge. Enrollment reuses the application to create the student, a pending family relationship and welcome/review tasks. Selecting an approved tuition plan prepares an individual fee preview for bursar review; an explicit manual tuition route records its term and guards against a later duplicate charge.

Shared student, family, employee, class, campus, session and term records connect the system. Student records retain documents, enrollment history, promotion, transfer, departure and graduation. Administrators, teachers, finance, HR, nurses and operations staff receive authorised views and daily work; families and students see the records their current permissions allow. Verified academic, payment and consent rights are independent, so a payer can handle an invoice without receiving learning records and a consent guardian can approve an eligible activity without an academic portal. Families can work across their authorised children, see learning and published results, communicate with school and manage applicable fees and permissions. Staff can retrieve their own posted payslips. Matching contact details never grant access, and revocation takes effect on the next request.

Organise academic sessions and terms, Nigerian, British or Early Years class labels, teachers, subjects and weekly lessons. Timetable checks detect clashes, while lesson plans, materials and progress records support daily teaching. Attendance can be drafted on the device, saved with a version check and approved only after the active class register is complete; authorised corrections retain a reason and history. Homework supports assignments, attachments, student submissions, grading and feedback. CA/exam weights and grade policies are versioned, and report preparation, review, approval, publication and PDF export preserve the exact policy and student/class context used. Progression does not rewrite earlier reports. Early-years development observations are also recorded.

Create clubs, competitions, events and trips with eligible classes, places, registration dates, programme dates, mandatory or optional participation, guardian permission and a defined fee. Publication can make the approved public description, image, venue and schedule available on the website while keeping participants and private school details protected. Required programmes provision eligible participation records; where consent is required, confirmation and charging wait for permission. Optional registration checks eligibility, dates, capacity and the guardian's independent consent and payment rights. A confirmed paid registration creates its invoice atomically, with repeat protection. Staff then work from participant and programme-attendance records.

Reviewed term/class fee plans define fee codes, installment dates and exact shares. Independently approved scholarships and discounts based on verified family relationships feed a saved preview showing each child's award, sibling rank, net charge and installments. Generation freezes that calculation and creates each student/term/fee-code obligation once; later policy edits do not silently reprice history. Collections support partial payments, allocations across children's invoices, deposits, receipts, credits, reviewed refunds and bank matching. Uploaded bank evidence creates a pending review notice and task, never an automatic receipt; finance confirms the actual school-bank transaction before reducing debt. Verified provider excess is preserved as a student deposit. Due-date reminders recheck the remaining balance and current payer permission before delivery. Live online checkout uses each school's own merchant account and is disabled in the fictional demo.

A persistent NGN double-entry ledger connects school receivables, deferred and earned revenue, bank/cash, deposits, supplier payables and the other subsidiary records. Balanced postings, integer-kobo amounts, protected control accounts, closed periods and immutable posted entries support controlled correction rather than rewriting history. Central schoolwide views provide trial balance, balance sheet, income/expense totals, classified monthly cash flow, account budgets against actuals and subsidiary balances. Cash reporting separates operating, investing and financing activity, opening cash and visible classification exceptions. Reviewed opening CSV migration can establish a fresh ledger together with student receivables/deposits, supplier AP, stock and asset schedules without posting the same balances twice. Statements require accountant classification and reconciliation; comparative/date-range statutory presentation, specialised opening schedules and non-cash financing disclosures remain further work.

A purchase request moves through independent approval, partial goods receipt, supplier invoice and actual bank payment as separate events. Received stock passes through the goods-received-not-invoiced control account before invoicing transfers the amount to payables. Inventory records quantity and value, weighted-average issues, returns at original issue cost, physical counts and minimum-stock exceptions. Fixed assets retain cost, residual value and useful life for sequential monthly straight-line depreciation. Non-stock service or expense bills use an independent review and AP-accrual workflow with reserved partial settlements and separately verified bank payments; each currently uses one expense account. Reviewed supplier credit notes preserve the original bill, reduce unpaid AP first and place paid amounts due back into a separate recovery receivable. A verified bank refund clears that receivable. Shared supplier and bank references help reject reuse across financial workflows.

Maintain staff employment, qualification references, leave requests, decisions and teaching-cover arrangements. Payroll links the same staff identity to basic, housing, transport and other components, benefits, deductions, advances, bank details and explicit opening year-to-date balances. Effective-dated policies capture their source and professional review; cumulative PAYE, employment/unpaid-day prorating and applicable pension, NHF and employer contributions are calculated against the selected snapshot. A run moves from draft through independent approval to expense/liability posting, private payslips and a bank payment file. Exporting that file never marks salaries paid: actual salary payment and statutory remittances are confirmed separately. The seeded policy is a draft requiring expert review, not a claim of legal approval. Automated bank transfers, government submission and agency-specific statutory return templates are not supplied.

Transport connects routes, stops, vehicle, driver, escort and capacity to planned passenger lists, boarding and recorded handovers; a journey cannot close while boarded children remain undelivered. Boarding tracks rooms/beds, exclusive allocations, rollcall, approved leave and expected/actual returns. Library copies have barcodes, loans, returns, renewals and lost-book charges. Meal plans carry essential allergen instructions and approved alternative servings. Restricted clinic records hold care consent, emergency instructions and school visits; operational lists expose only necessary instructions. Families can authorise, expire or revoke collectors, while staff verify identity before pickup, record early departures and require a documented exceptional-release decision where appropriate. Visitors and incidents have their own records. Nursery journals cover meals, naps, toileting, mood, family notes and development observations.

Application submission creates review work; enrollment creates welcome and fee-review tasks; programme publication prepares the connected public presence and configured announcement. Approved attendance can queue absence notices, published reports can notify linked families, and verified payments connect balance, receipt and ledger while stale reminders are suppressed. Scheduled checks create responsible-staff tasks for late boarding returns, overdue loans, remaining passenger handovers and low stock, then close resolved exceptions. A configured payroll date prepares a draft or a setup-resolution task for finance. Announcements, student-linked message threads, replies, requests and complaints share the communication workspace. Rules set recipients, channels, delays and approval requirements; a transactional outbox, scheduled processing, audit and visible retry queue make failures reviewable. Portal notifications work internally. External email, SMS and WhatsApp need configured providers and recipient opt-in, and are disabled for demo schools; provider acceptance does not mean a message was read.

Tenant and campus boundaries, server-side record permissions, PostgreSQL row-level security, revocable sessions and independently verified family links protect each school's workspace. The identity integration supports Cognito/OIDC with verified identities and privileged authenticator requirements; production accounts still need configuration. Private documents, scoped CSV/PDF exports, validated student/staff/family-contact imports and audit support onboarding and daily administration. A versioned REST/OpenAPI layer shares the business rules used by the web system. Modules can be disabled on the server as well as hidden in navigation. Oyibo setup and fixed-term package quotes use a term-start student census and saved pricing policy, separately from student fees; they do not collect subscription money. The isolated public demo runs on Cloudflare Workers with OpenNext and Hyperdrive, Supabase PostgreSQL and private EU R2 documents. Encrypted recovery scripts are supplied; a complete restore rehearsal, live-school provisioning and a real-school pilot remain pending. The responsive web interface currently starts in English; native mobile apps follow a later phase.